Workshop Planning Administrator

Responsibilities

• Create work orders prior to repair jobs and update them after completion of the job so that costs and job history can be captured accurately.
• Distribution of operation and work order planning schedules to all internal work centres and sub-contractors.
• Preparation and distribution of all relevant shop floor documentation, including work orders, operation notes, technical drawings, quality procedures, etc. for each component to be repaired and remanufactured.
• Collection and processing of completed work orders, operation notes and timesheets to ensure accurate work order planning, capacity, and inventory levels in the ERP system.
• Collection and archiving of completed quality documentation to ensure traceability and accountability for finished piece parts and components.
• Administration of planning related master data in the ERP system i.e. item planning parameters, bills of material, routings, work centres, sub-contractors, etc. for components and piece parts processed internally and/or externally by sub-contractors.
• Preparation of Quotations/ Invoices and provide updates on the status of ongoing jobs to both internal and external customers.
• Preparation of weekly and monthly reports summarizing component volumes, work centre activity and productivity, work in progress levels, missing parts, order timeliness, and other planning related KPIs.
• Produce a weekly report for the Remanfacturing Manager detailing activities, major work updates, risk exposure and opportunities.
• Maintain components information’s in data base accurately – component history.
• Ensure all activities are conducted within Company and Legislative workplace health and safety guidelines.
• Attend planning meetings and submit relevant reports.
• Participate by providing assistance to Remanfacturing Manager in Liebherr Reman Certification Assessment.

Competencies

Academic requirments

Minimum of a Diploma in Business Administration or equivalent with 3 years post experience.

Core Competencies 

• Health and safety
• Strong communication
• Team Spirit
• Customer focus
• Analytical Thinking
• Professionalism
• Consistent professional improvement
• Leadership

Technical Competencies 

• Office Management
• Negotiation
• Relationship Management
• Analytical Thinking
• Data/ IT systems, Reporting and Budgeting
• Planning
• Documentation and Archiving
• Reporting
• Product Knowledge