Workshop Planning Administrator

Liebherr Group


  • Create work orders prior to repair jobs and update them after completion of the job so that costs and job history can be captured accurately.
  • Distribution of operation and work order planning schedules to all internal work centres and sub-contractors.
  • Preparation and distribution of all relevant shop floor documentation, including work orders, operation notes, technical drawings, quality procedures, etc. for each component to be repaired and remanufactured.
  • Collection and processing of completed work orders, operation notes and timesheets to ensure accurate work order planning, capacity, and inventory levels in the ERP system.
  • Collection and archiving of completed quality documentation to ensure traceability and accountability for finished piece parts and components.
  • Administration of planning related master data in the ERP system i.e. item planning parameters, bills of material, routings, work centres, sub-contractors, etc. for components and piece parts processed internally and/or externally by sub-contractors.
  • Preparation of Quotations/ Invoices and provide updates on the status of ongoing jobs to both internal and external customers.
  • Preparation of weekly and monthly reports summarizing component volumes, work centre activity and productivity, work in progress levels, missing parts, order timeliness, and other planning related KPIs.
  • Produce a weekly report for the Remanfacturing Manager detailing activities, major work updates, risk exposure and opportunities.
  • Maintain components information’s in data base accurately – component history.
  • Ensure all activities are conducted within Company and Legislative workplace health and safety guidelines.
  • Attend planning meetings and submit relevant reports.
  • Participate by providing assistance to Remanfacturing Manager in Liebherr Reman Certification Assessment.


Academic requirments

Minimum of a Diploma in Business Administration or equivalent with 3 years post experience.

Core Competencies 

  • Health and safety
  • Strong communication
  • Team Spirit
  • Customer focus
  • Analytical Thinking
  • Professionalism
  • Consistent professional improvement
  • Leadership

Technical Competencies 

  • Office Management
  • Negotiation
  • Relationship Management
  • Analytical Thinking
  • Data/ IT systems, Reporting and Budgeting
  • Planning
  • Documentation and Archiving
  • Reporting
  • Product Knowledge

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