Stores Controller

STORES CONTROLLER (X1)

Overall Mission of the Role:

The candidate will be required to supervise the Plant stores in accordance with best practice, respecting Chilanga Cement Group policies and procedures, assuring the good custodianship of all materials in the stores with respect to quantity and condition, while respecting all relevant safety rules and regulations in force

• Supervise the warehouse function and organization, ensuring that activities are carried out efficiently
• Ensure proper storage of and access to all items in the warehouse and associated locations (yards, sub-stores, bulk storage tanks…) at all times respecting Chilanga Cement group safety standards and regulations
• Prevent all unauthorized access to the warehouse
• Report against an appropriate set of performance indicators
• Ensure compliance with JDE Dictates and other internal control standards as required by legislation, both international and local.
• Oversee and maintain the item location file in the system
• Receive materials and ensure that they are fully meeting the required specifications as set out in purchase orders/ agreements, arranging for inspection as necessary
• Provide separate physical and logical storage areas for materials in dispute (quality, late delivery, substitution)
• Issue materials only against approved Material requisitions (MR’s in accordance with the procedures)
• Create and maintain an “Emergency Stores Requisioning” procedure for materials issues and updating of the system at the earliest opportunity (normally the following business hour)
• Receive surplus materials back into the warehouse verifying that they are still suitable for future use
• Identify damaged materials and store separately pending a decision on repair
• Work with planners to identify obsolete stocks, damaged stocks and advise management
• Store hazardous material according to the relevant safety standard and where appropriate carry out disposal properly and safely
• Oversee and maintain a perpetual count system ensuring that all items are physically verified at least once per annum (note, this does not necessarily replace the annual full inventory count), that discrepancies are investigated and that the system is updated at once with approved adjustments
• Run the stock reorder purchase request reporting the system and recommend adjustments where necessary
• Provide secure storage for consignment stocks, following proper procedures for issues and receipts
• Prepare and conduct annual stock count
• Ensure that reporting on inventory activities, if required, is completed and submitted to the appropriate parties on time
• Performs any other duties as assigned by superiors.

Qualifications, Experience and skills required:

• Bachelor’s degree in Supply Management or in any relevant field
• Graduate Diploma in CIPS or equivalent technical qualification
• Minimum 3 years’ experience in stores administration
• Must be a registered member of the relevant professional body.

Technical skills

• Good appreciation of stock management systems
• Good understanding of the Maximum and Minimum calculations
• Basic knowledge of mechanical/Electrical Components and spares
• Knowledge of safety rules and regulations
• Good knowledge of accounting rules and processes in the company

Interested applicants must send their Curriculum Vitae and copies of their qualifications to the under listed no later than 18th March 2024.

Applicants should ensure that the position they are applying for is clearly written in the subject of the email. Only emailed applications will be accepted and should be sent to:

E-Mail Address: recruitment.zambia@huaxincem.com

Please note that only short-listed candidates will be contacted.