Records Assistant

VACANCY ANNOUNCEMENT
Job Title: Records Assistant x 1(Lusaka)
Reports to: Records Officer
Grade: ERB 7
The Company
The Energy Regulation Board (ERB) is a statutory body established under the Energy
Regulation Act No. 12 of 2019 to regulate the energy sector by licensing undertakings and
ensuring consumers receive a quality service at an equitable price while ensuring a reasonable
rate of return to the energy utilities.
Job Offer
The ERB now seeks to recruit a suitably qualified and experienced Zambian to fill the position
of Records Assistant.
Job Purpose
To sort out incoming and outgoing mail and filing of other documents following established
filing system to facilitate ease of retrieval and reference.
Main Duties and Responsibilities
• Receives all incoming mail/files and classifies them according to established filing systems
in order to facilitate easy retrieval
• Scans and electronically files records
• Responding to internal and/or external information enquiries
• Undertakes timely the transfer of semi-active and inactive records to records centers in
order to preserve and create space in the registry.
• Ensures appropriate storage of records in order to prevent unauthorized access and
destruction.
• Ensures that all returned files are placed back on the shelves within 48 hours
• Circulating files/records internally and externally
• Filing of Documents on appropriate files
• Drafting of memos and letters
Required Skills
• High Confidentiality
• Good interpersonal skills
• Computer literate
• Good communication skills
Minimum Qualifications
• Full Grade 12 Certificate
• Diploma in Records Management/Library Studies/Archives Management
• Two (2) years relevant work experience
How to Apply
Applicants must submit soft copies of application letter, current Curriculum Vitae (with
minimum two (2) professional referees,) in word version and certified photocopies of
Grade 12 School Certificate, Certificate in Records Management, and any other relevant
professional qualifications to jobs@erb.org.zm; No hard copies will be considered.
The email must state in the subject line: APPLICATION FOR EMPLOYMENT AS
RECORDS ASSISTANT, must be submitted not later than Thursday, 4th April, 2024.
The applications must be addressed to:

The Director General
Energy Regulation Board
Plot No. 9330, Danny Pule Road
P.O. Box 37631
LUSAKA
Application deadline: Thursday, 4th April, 2024.
Interest shown in the position will be appreciated but only short-listed candidates will be
contacted.