Executive Assistant

EXECUTIVE ASSISTANT

At Africa Personnel Services, our people are the most important resource. We pride ourselves in the quality of our employees and ensure employees condone all our values. Our international business is built on sound Human Capital principles, while offering all our clients the highest levels of loyalty, integrity, and respect. Since 1996, we have been facilitating livelihoods for thousands of people across Africa and beyond.

We are looking to recruit an Executive Assistant responsible for managing the schedules and communications of key executives in the company.

To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Key Skills

•  Time Management
• Attention to detail
• Communication
• Organisation
• Critical Thinking
• Multi-tasking
• Teamwork
• Interpersonal skills

Responsibilities

• Acting as the point of contact among executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Managing executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Qualifications

• Proven working experience of a minimum of 3 years as an Executive Assistant.
• Degree in Business Administration or related field.
• Business administration experience will be an added advantage.
• Familiarity with office management procedures.
• Excellent knowledge of MS Office and office management software (ERP etc.)
• People oriented and results driven.
• Competence to build and effectively manage interpersonal relationships at all levels of the company.
• Ability to create a culture of diversity, inclusivity, collaboration, and teamwork.

KINDLY NOTE THE FOLLOWING.

• ALL CVs shared must be in PDF FORMAT and the position being applied for must be clearly indicated in the subject line of your email.
• Attach at least 3 traceable references.
• Valid email addresses of references must be included on the reference list.
• Your Full names should be the Tile of your CV.
• DO NOT share your certificates at this time.

Any applications that do not follow the above instructions will not be considered.