Donor Project Manager

Website Out-Resource Business Support

Business Management & Advisory

Our Client operates at the pivot point of sustainable agriculture, conservation, and community development. Founded to bring economic value from conservation to rural communities, our client links crop purchases from small-scale farmers to local and export markets. The organization’s unique model fosters sustainable farming, biodiversity conservation, and community empowerment.

Position: Donor Project Manager (DPM)

Location: Lusaka

Reporting Lines:

Reports to the COO Extension and the M&E Manager

Works closely with the Grants Program Administrative Officer

Directs weekly communications with designated project teams.


  • Ensure adherence to grant agreement obligations and provide regular compliance updates for timely reporting to Donors.
  • Coordinate weekly project team meetings to review workplan deliverables, budget requirements, and activity reports.
  • Ensure project staff conduct field activities according to workplans and provide timely activity reports.
  • Provide written meeting minutes after each weekly meeting to be shared with section heads.
  • Provide information for the Project Implementation Coordinating Committee and document feedback for field project staff.
  • Provide feedback to project field staff and conduct random spot checks and inspections on key activities.
  • Maintain a close relationship with the Internal Audit support function to ensure compliance.
  • Maintain project-related documents, reports, and meeting minutes for easy retrieval.
  • Ensure compliance with all MOUs and agreements related to extension activities.
  • Identify and link key results and stories to the Communications department for newsletters and social media.
  • Overall, the DPM is expected to ensure a stronger team approach in Company’s operations, provide accountability for accurate results and reporting, and contribute to cost efficiency and high output levels.


  • Bachelor’s degree in a relevant field such as Project Management, Development Studies, Business Administration, or related field. A Master’s degree may be preferred.
  • Certification in project management (e.g., PMP) is a plus.
  • Knowledge of donor regulations, compliance, and reporting requirements.
  • Must be willing to travel for work.


  • At least 5 years of experience in project management, preferably in a donor-funded environment.
  • Experience in managing projects in the development sector, particularly in agriculture or rural development, is advantageous.
  • Experience in working with diverse teams and managing multiple stakeholders.


  • Excellent project management skills, including planning, budgeting, and monitoring.
  • Strong communication and interpersonal skills to effectively liaise with project teams, donors, and stakeholders.
  • Ability to analyze and interpret data to make informed decisions.
  • Strong organizational skills and attention to detail.
  • Proficiency in Microsoft Office suite and project management software.
  • Ability to work effectively in a team and independently.
  • Knowledge of monitoring and evaluation principles and practices.
  • Ability to work in a fast-paced environment and manage multiple tasks simultaneously.

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