Administrator, Contracts

First Quantum Minerals

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Overall Job Purpose

Assist section planners in processing all Operation Support Department (OSD) service requests. The administrator will act in a support role to the senior planner.

Specific Job Responsibilities:

The contracts administrator will work closely with the senior planner to:

  • Process all labour and plant hire requests from all sections within the department.
  • Process and confirm all departmental plant and labour time sheets/ machine hours
  • Respond to contractor and end user enquiries regarding plant and labour hire.
  • Manage and maintain electronic contract archives.
  • Prepare weekly reports.
  • Track and monitor active and expired contracts.
  • Ensure compliance with the departments work health and safety policies, standards and procedures.
  • Resolve timesheet discrepancies.
  • Review internal contracts, contractor terms and conditions and other legal documents and provide advice to colleagues across the department on potential legal issues and risks.
  • Contractor on boarding.
  • Ensure contractors are compliant with statutory requirements.
  • Any other task as directed by the senior planner or planning coordinator.

Job Specific Competencies:

  • The contracts administrator must be able to handle multiple tasks at one time while upholding an extremely high level of work quality.
  • Efficient time management will be key to success.
  • Ability to apply arithmetic concepts such as fractions, ratios and proportions to real scenarios.
  • Good understanding of standard operating procedures (SOPs) and occupational, safety and environmental regulations and law.
  • Management of contract paperwork and reports.
  • Ability to read, analyse, and interpret contractual terms and technical documents.
  • Understanding of purchasing and supply chain procedures.
  • Procurement.
  • Record keeping.
  • Compliance with various statutory bodies.

Key Job Attributes:

The administrator will need to be:

  • Hard working.
  • Quick thinking.
  • Problem solver.
  • High level of integrity.
  • Fair and transparent manner.
  • Interpersonal skills / Communication.
  • Team player.
  • Action Oriented.
  • Minimal Supervision.
  • Honesty / Integrity.
  • Problem solver.
  • Creative thinker.
  • Proficient in MS Office.

Experience required to perform in this job

Minimum of 2 years’ experience in a similar industry / environment, covering areas such as :

  • Procurement.
  • Contracts.
  • Office Management.
  • Record keeping.


  • Minimum of a Diploma in a Business related course.
  • Any qualification in law/ or Procurement will be an added advantage.

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