Administrative Assistant Intern

A Chance for Change Foundation

About A Chance for Change Foundation

A Chance for Change Foundation is a non-profit organization dedicated to improving the lives of underprivileged communities in Zambia. We are committed to driving positive change through entrepreneurship, education, healthcare, and community development initiatives.

A Chance for Change Foundation is a dynamic non-profit organization with its main office based in the heart of Mansa, Luapula Province, Zambia, dedicated to fostering transformative change within disadvantaged communities. Our mission is to uplift and empower underprivileged individuals and families through an integrated approach that encompasses entrepreneurship, education, healthcare, and community development initiatives. With a steadfast commitment to improving the quality of life for those we serve, we work tirelessly to provide access to finance, and education, promote healthcare awareness, and create sustainable community development projects. Our dedicated team collaborates with local partners and volunteers to implement innovative programs and initiatives that make a lasting impact. At A Chance for Change Foundation, we believe in the potential of every individual to create a brighter future, and we are proud to be a catalyst for positive transformation within our community.

Job Description

As an Administrative Assistant at A Chance for Change Foundation, you will play a crucial role in supporting the organization’s daily operations and ensuring efficient administrative processes. This position is based in our new office in Chinsali, Muchinga Province, and will involve an on-site work arrangement.

Key Responsibilities:

Office Management:

  • Maintain a clean and organized office environment.
  • Monitor and replenish office supplies as needed.
  • Coordinate office maintenance and repairs.

Administrative Support:

  • Assist in scheduling meetings and appointments for staff and management.
  • Handle incoming and outgoing correspondence, including email and postal mail.
  • Prepare and edit documents, reports, and presentations as required.
  • Maintain electronic and physical filing systems.


  • Serve as a point of contact for visitors and callers, providing information and assistance as needed.
  • Manage and respond to general inquiries via phone, email, and in person.
  • Assist in updating and managing the organization’s website and social media accounts.

Data Entry and Record-Keeping:

  • Enter and maintain accurate data in databases and spreadsheets.
  • Assist in maintaining donor and supporter records.

Event Support:

  • Assist in organizing and coordinating events, workshops, and fundraising activities.
  • Prepare materials and logistical support for events.

Financial Administration:

  • Assist in basic financial tasks, such as expense tracking and petty cash management.
  • Collaborate with the finance team to ensure accurate record-keeping.


  • High school diploma or equivalent; additional education or training in office administration is a plus.
  • Proven experience in administrative roles, preferably in a non-profit or similar setting.
  • Proficiency in Microsoft Office Suite and basic computer skills.
  • Strong communication skills, both written and verbal.
  • Excellent organizational and multitasking abilities.
  • Attention to detail and a commitment to accuracy.
  • Ability to work independently and as part of a team.
  • A passion for the mission and values of A Chance for Change Foundation

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