Admin Assistant

JOB DESCRIPTION 

Duties / Responsibilities :

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members.
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary and proactively.
• Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Collaborate with HRO to manage employee records, attendance, and vacation schedules.
• Liaise, negotiate and deal with external vendors, suppliers, and clients to ensure smooth business operations as per the ‘purchase policy’ of the company.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.
• Any other office work for maintenance, upkeeping and smooth functioning of business, not specifically mentioned hereinabove

Requirements 

Mandatory:

• Age between 20 -35
• Education: Minimum Grade 12 passed
• Experience in MS Office
• Experience as admin assistant: Min. 3 years

Desired:

• Experience in inventory management, travel arrangement etc.