Accounts Officer

Chadiza District Women Development Association
Accounts Officer
#Chadiza

Summary Responsibilities
• The Accounts Officer shall be responsible for all project accounting activities, record keeping of all bank transactions, ensuring all payments have the required supporting documentation and filed accordingly. The project accountant will also be responsible for preparing project financial reports and ensuring they are signed and submitted in a timely manner to We Effect. Carry out project finance accounting related activities.

Principle Duties and Responsibilities
• Recording daily financial transactions in the accounting system.
• Ensure all payments, journals and deposits are authorised before being captured in the Accounting System.
• Prepare payments and funds requests.
• Ensure staff advances are retired timely and supported by adequate and verified documentation.
• Prepare monthly bank reconciliations, Staff advances and fuel reconciliations and ensure they are reviewed and approved by the Coordinator.
• Ensure adherence to internal controls and donor contractual obligations.
• Record keeping, maintaining financial and other related documentation, including archiving as appropriate.
• Participate in and support the procurement, administration and logistics functions of the project office.
• Management of fixed assets (including asset coding, safeguarding and insurance of assets) and maintenance of Fixed Assets Register.
• Prepare payroll and ensure statutory obligations for the organisation are paid on time.
• Coordinate Donor and Statutory Audits.
• Ensure funds are utilized according to the latest approved budget.
• Provide accurate and reliable information as needed.
• Timely preparation and submission of reports to management and donors.
• Respond to inquiries on project accounts and financing from funders and other cooperating partners.
• Assist in preparation of reports and financial statements for Board Meetings.
• Assist in preparation of annual budgets and reports.

Requirements
• ZICA Technician, part qualified ACCA/CIMA or equivalent.
• Must be a member of ZICA.
• At least 3 years’ experience in project finance, accounting and financial reporting.
• Experience working with international organisations or NGOs is an advantage.
• Fluent in English- Written and Spoken.
• Excellent Computer skills – MS office (MS Word, Excel, PowerPoint, outlook) and internet.
• Diligent, accurate, attentive to detail and organized.
• Excellent time management, commitment, team player, reliable and able to work under pressure.
• Able to adapt and work with rural communities.
• Gender sensitive and appreciates the role women play in community development.
• Willing to relocate and work from the Chadiza DWDA Office

Send your Cover letter and CV in soft copy to. chadizadwa@gmail.com and copy recruitment.zambia@weeffect.org on or before Sunday March 10, 2024. Please clearly include the position in the subject line of the email.